Contributing Meeting Materials and Notes (Video Conferencing, Working Groups etc.)

Preparing for a meeting (VTC and working group) usually involves posting some material, e.g. documents for people to read, or power points people need to look at during the meeting.

  • Start by creating a new page (node) of content type 'story':
  • click on the 'create content' link in the left menu below your name and choose the content type 'story'
  • add a title, follow some general title pattern for your working group (e.g. Meeting Notes VTC 2/3/2011)
  • add the category with your working group (project) name from the pulldown (e.g. NISAC, webservices etc.)
  • add the body of the text (this may be just a couple of lines to start with, e.g. the Doodle link for signing up for this meeting) The meeting notes can be added later.

if you save this now it will show up under your project (working group) -> meeting_notes, however, you can set a few further things by scrolling down the page:
URL path settings: this will set a readable URL for your page. It would be good to follow the already established patterns:
e.g. projects/project_name/meeting_notes/date. This helps if you want to link from a different page to this, but has no real effect on where the page is and can be changed any time again.

  • Comment settings: you can turn off the ability to leave comments to this page.
  • Menu settings: don't set anything for the menu
  • File attachement: well, you can attach a file here (e.g. your documents or power points)
  • Authoring Information: you can change the author here if you are posting for somebody else
  • Publishing Options: set here 'Promote to front page' if you think that this should show up on the home page, the default is not to show it because the front page can get pretty cluttered, but important news certainly should show there.